Friday, 8 June 2012

Crafty Tips for better PowerPoint Presentations

 Simple Crafty PowerPoint Tips for your business presentations

Photo of a poster at Bristol Parkway  Rail Station

Although 'death by powerpoint' is a much vaunted expression , it seems it is an 'urban myth' .

 Commercial  buying committees still favour it. The  Buyers' views of Salespeople survey 2012 - shortly to be published - illustrates this.

But whatever the medium , it is HOW the message is used that matters most.

 PowerPoint is just the medium not the message in a presentation.

Too many  business presenters rely on PowerPoint forgetting that Slides are intended as a visual aid for your audience, they are not best  used a a script.

Even if they help us to remember our content they may not remind us of the interesting embellishments to give a presentation some freshness and spontaneity.

Just relying on slides from PowerPoint can also be rather monotonous.

If we want to use PowerPoint in our presentation make sure we are in control of it not it of us!

Most of us in Business only use a minute part of what PowerPoint software provides.

It is like what I imagine would be like driving a Formula 1 Ferrari around the circuit but never getting out of first gear.

There are some excellent books now on PowerPoint but they are quite difficult to navigate around.

I would recommend Cliff Atkinson's " Beyond Bullet Points" ISBN 0-7356-2052-0 published by Microsoft Press. My copy is 2005 but it has probably been updated. Scroll down for link to website.

Even if story boarding is not your thing, these simple tips will break up a 'vanilla' PowerPoint presentation.

Tip 1

One of the most useful presenting aids in a PowerPoint show are the ' B'  key for Blank and 'W' for White key.

They enable one  not  to appear to be shackled to a slide show and allow the presenter to control the presentation flow and flexibility.
For example:
 If someone asks a question which you can answer then and there, you can draw the groups attention to your answer and not be distracted by the slide by pressing B or W.

Also by blanking or whitening the screen you can use an additional visual aid e.g. a sample or maybe draw an explanation on a flip chart ( as a supplementary medium) bring variety and change in pace into  your presentation.

Tip 2
Additionally if you have a slide number checklist of your presentation by entering the number you can move directly to that slide. This feature is extremely useful if you want to skip some slides to catch up on time or when at question time someone in the audience wishes to ask a question where you can quickly answer their question by going straight to the relevant slide

Tip 3
 For further little tricks try the F1 button when in slide show mode and it reveals four useful windows
see below

(PowerPoint Short Cut Codes F1 key box)

Letter / Number Keys

‘N’                                                                   Advance to Next slide

‘P’                                                                   Return to Previous slide

Number followed by ENTER                            Go to that slide

‘B’                                                                   Blank/unblanks screen

‘W’                                                                  Whites/unwhites screen

‘A’                                                                   Show/Hide Arrow Pointer

‘S’                                                                   Stop/restart automatic show

Esc                                                                 End slide show

‘E’                                                                   Erase drawing on screen

‘H’                                                                   Go to Hidden slide

‘T’                                                                    Rehearse using New Time

‘O’                                                                   Rehearse using Original Time

‘M’                                                                   Rehearse –Advance on Mouse click

CONTROL + keys

Ctrl      +          ‘P’                                           Change pointer to pen

Ctrl      +          ‘A’                                           Change pointer to arrow

Ctrl      +          ‘E’                                           Change pointer to Eraser

Ctrl      +          ‘H’                                           Hide pointer or button

Ctrl      +          ‘U’                                           Automatically show/hide arrow

Right mouse click

Ctrl      +          ‘S’                                           All slides dialog

Ctrl                  ‘T’                                            View Task bar

Ctrl      +          M                                             Show /hide ink mark up.

Related Links

Beyond Bullet Points'  story board format template

Good Presentation  Skills Course

Useful website


1 comment:

  1. Nice Posting. Actually i like to make a good powerpoint presentation. Thank you for add Courses